Club rules
The club is governed by a set of rules:
- That this club be known as the ‘’Old Portlians Cycling Club’’. The Club colours shall be red, white and black.
- That the affairs of the club shall be managed by a committee consisting of the following Honorary Officials. General Secretary, Treasurer, Event Secretaries and Committee members as elected.
- The Committee shall elect a Chairman from its members and a quorum of four, shall be required before any business can be discussed. The Committee to meet on a regular basis.
- The Annual General Meeting, ( AGM ), of the Club shall be held in January/ February at which 20% of the membership must be present to form a quorum. The agenda shall be made available, no item shall be discussed that does not appear on the agenda.
- The agenda shall be agreed by the Committee meeting prior to the AGM and shall include the Secretary’s report, balance sheet, event/section secretary’s reports and any resolutions received by the Secretary 21 days before the date of the AGM. It shall also include a list of those officers that wish to be elected into their current post for another year.
- A Special General Meeting of the Club can be called if the Secretary receives a written application from not less than five members or by resolution of the Committee. Rule 4 will apply to any Special General Meeting with regards to agenda and quorum.
- All monies of the Club shall be received and accounted for by the Treasurer. All outgoing cheques shall be signed by the Treasurer and one of two members nominated as Trustees. A receipt shall be obtained for all cash payments and given for any monies received.
- The Club shall maintain a bank account. This account will have three signatories. The Treasurer will be responsible for making any deposits in the name of the Club.
- A statement of the Clubs finances shall be given to the Committee by the Treasurer at each meeting, with a full account presented at the AGM.
- Membership of the Old Portlians Cycling Club shall be open to both male and female and there shall be no restriction placed on any application by a prospective member by virtue of colour, race or religion.
- Prospective members must have reached the age of twelve years at the time of their application, but where an applicant younger than twelve can prove to be capable of taking part in Club activities and conducting him or herself in a proper manner at all times, special dispensation can be granted by the Committee for that person to be an associate member until they reach the age of twelve years. The subscription for juveniles will apply.
- All applications for membership must be made on the official form, obtainable from the Club Website ‘’www.oldportlianscc.co.uk’’and must be signed by the applicant. Where the applicant is under eighteen years of age, a parental consent form must be completed and submitted with the application.
- An applicant who is a First Claim member of another club may apply to Join the Old Portlians Cycling Club, however they may only join as a Social member and as such would not be permitted to represent the Club in any race or event that is being run under British Cycling or Cycling Time Trials Rules and Regulations. An applicant that is not First Claim to another club will join the Old Portlians Cycling Club as First Claim and as a result will able to represent the Club in any event run under British Cycling or Cycling Time Trials rules and regulations.
- Election of a new member shall be by majority decision of the Committee and should an application be refused, the applicant will be informed in writing the findings of the Committee, but no reason for the refusal need be given. The full fee for the class of membership being applied for is due within one month of the applicant being accepted by the Committee.
- No prospective First Claim member shall compete in any race or contest in an Open/Club or Association event in the name of the Old Portlians Cycling Club before his/her application has been accepted. Should a prospective member enter any event in the name of the club their application would become void and no further application will be accepted within the space of three months.
- Should any members conduct be deemed detrimental to the Clubs interests, the Committee, after according such member the opportunity to explain, shall have the right to expel that member from the club.
- All subscriptions become due on the 1st February each year and the amount will be that due for the class of membership to which the member qualifies at the 1st January, subject to any adjustment agreed with the Committee. The Membership Secretary or the Treasurer will give formal notice that subscriptions are due either by letter or on the Clubs bulletin board during December.
- Where subscriptions are not received by the last day of February, the Membership Secretary or the Treasurer shall notify the person concerned and shall place a list of outstanding subscriptions to the Committee at the next meeting.
- Any subscription not renewed by the last day of March shall again be the subject of a warning notification, to the effect that after the last day of April the defaulters name will be removed from the membership list of the Club. This fact will be made known to persons outside the Club should any application be received in respect of the defaulting member from a similar body to that of the Old Portlians Cycling Club.
- The rates of subscriptions will be agreed at the last AGM.
- The Club shall compete only in those events run under the jurisdiction of the governing bodies for road , track or cyclo cross.
- All members of the Club must wear a hard shell helmet that meets international safety standards, on all official club rides or sportive events and when representing the Club in any race event governed under British Cycling or Cycling Time Trials.
- The Committee shall be empowered to deal with and decide all matters not covered by Club rules.
Competition and trophy rules
The Club has a long tradition of organising events and competitions and awarding trophies at our annual prize-giving. Past winners of our trophies have included national champions and competition record holders. Learn about our competitions and trophies and how to enter them:
Club Trophy Rules
1. All times for consideration for any Club trophy shall be performed in Open, Association or Club events and must take place on or before the date of the Club dinner and presentation
2. Private Time trials are not eligible for any Club trophy or any Club record.
3. Trophies can only be won by First Claim members.
4. Should the requirements under the Club trophies rules not be attained, the Club Committee shall be empowered to award a trophy at their discretion.
5. All trophies are perpetual and cannot be won outright.
6. All Club trophies will be insured by the Club for anywhere within the UK, but the current holder will be expected to arrange their safe keeping and when asked return them clean and in good condition.
Track Rules
1. The track Championship format will be decided by the Track Day Secretary.
2. The points awarded for each event run will be decided by the Track Day Secretary.
3. The Track Day winner will be decided by the Track Day Secretary.
4. All races will be run under British Cycling rules and regulations.
Trophies
The Championship Trophy, presented by the Old Portlians Athletic Association in 1933.
To be won by the member with the fastest average speed over 25,50 and 100 miles in any events during the season.
Veterans Plate, Presented by P Byrne in 1978.
To be won by the veteran rider with the biggest gain on his/her age standard times over 10,25 and 50 miles.
Open 10 miles cup, presented by David Hickman and Ian Bashford.
To be won by the member with the fastest 10 miles time in any open time trial during the season.
Higgins Bowl, presented by F Higgins in 1954
To be won for the fastest time in the club 25 miles championship.
The Presidents Challenge Cup, presented by W Edwards ( founder member ) 1951
To be won for the fastest time in the club 50 miles championship.
Allin 100 miles Cup, presented by A E Allin in 1937.
To be won by the member with the fastest 100 miles time in any event during the season.
Silver Jubilee 12 hour Trophy, by subscription in 1946
To be won by the rider with the greatest distance in any approved 12 hour event during the season.
Ray Knieriem Trophy, presented by Ray Knieriem in 1970.
To be won by the member gaining the most points over a maximum of six events in the evening TT series. Points shall be awarded per event as follows; 1st 6pts, 2nd 5pts, 3rd 4pts, 4th 3pts, 5th 2pts, then every other finisher gaining 1pt. On the last event of the series it is at the event secretary’s discretion as to whether double points may be awarded. In the event of a tie the winner shall be the rider that has achieved the fastest time on the course throughout the series.
Junior Championship Trophy, presented by R E Cook in 1951.
To be won by the junior member with the best average speed over two 10, and two 25 miles TT’s. Under 18 at time of event.
John Emery Memorial Trophy, by subscription in 1964. In memory of John Emery a club member.
Originally awarded for the Open 25 TT. In 1980 it was changed to the winner of the Senior Track Championship.
Jim Cominetti Diamond Jubilee Cup, presented by J Cominetti in 1981.
To be won by the Junior Track Champion.
Juvenile/Junior 10 miles Trophy, by subscription in 1956.
Originally for the Ladies BAR. Now awarded to the juvenile/junior under 18 years of age. It shall be awarded for the fastest time achieved at 10 miles in either a club or open event during the season.
Novices Trophy, presented by J J Simpson 1937.
To be won by the member with the fastest 10 miles TT time during the season, that has not ever raced prior to the commencement of the season.
Consolation Trophy, presented by ex members of the Dentonbrook CC 1949.
To be won by the member that has not won any other award who has the fastest handicap time in the Consolation 25 TT. A designated event that has a handicap prize.
Hill Climb Trophy.
To be won by the member with the fastest time in the Hill Climb competition.
Freewheel Trophy.
To be won by the member gaining the most distance in the downhill competition.
Combined Up/Downhill Trophy.
To be won by the member gaining the most points in the hill climb and downhill competitions combined.
Veterans Road Race Trophy, presented by H E Jewell in 1962
To be awarded to the veteran member gaining the most BC or LVRC points during the season in road or circuit events.
Senior Road Race Trophy, presented by W Edwards in 1992.
To be awarded for the member gaining the most BC points during the season in road or circuit events.
Riders Rider Bowl, presented by W Edwards in 1992.
To be awarded to the member getting the most votes in a secret ballot. Only active riders to take part in the vote.
Golden Jubilee Cup, presented by ex members of the Caterham C & AC in 1971.
Awarded to the male member who is deemed as a result of a secret ballot to have done the most for the club during the past year.
Milly Cook Memorial Salver, presented by subscription in 1978 in memory of Mrs M Cook ( Vice President ).
Awarded to the lady member who is deemed as a result of a secret ballot to have done the most for the club during the past year.
Social Media Policy
Please read the following carefully and make sure you fully understand each point. Any breach of the Social Media Acceptable Use & Behaviour policy may result in a temporary or permanent ban from one or all of the Old Portlians Cycling Club Social Media Networks without warning.
- By social Media Networks, this includes but is not limited to Facebook, Strava, WhatsApp application, Website forum & Twitter. The club may decide to use other Social Media networks at a later date. Any additional Social Media Networks will also be covered by the same Social Media Acceptable Use & Behaviour policy.
- Your use of any Old Portlians Cycling Club Social Media Network confirms your agreement to abide by the current Social Media Acceptable Use & Behaviour policy in effect.
- You must not post any material which is knowingly false and/or defamatory, inaccurate, abusive, vulgar, hateful, harassing, obscene, profane, discriminatory, threatening, invasive of a person’s privacy, or otherwise violates any law. You may not post any copyrighted material unless the copyright is owned by you or with permission of the copyright owner.
- You may not promote any service (including non-commercial) whether it’s by means of providing a link, or by means of contacting the users of this Forum through the mailing and messaging tools provided. Furthermore, advertisements (excluding cycling related events that may be of interest to members), spam, chain letters, pyramid schemes, and solicitations are prohibited on all Old Portlians Cycling Club Social Media Networks. Also note that we reserve the right to remove links to external Websites or Web pages.
- We do accept healthy debate and contributions on topics, however you may not partake in Personal attacks (flames) against other members or users in any of the open forums.
- The Old Portlians Cycling Club Social Media Networks are a place for its members to discuss and post cycling issues, events and for the club and its members to organise official and non official rides. Posts that have the intention of instigating fights or insulting other members will be removed and may lead to a ban.
MODERATION ON OLD PORTLIANS CYCLING CLUB SOCIAL MEDIA NETWORKS
- The Old Portlians Cycling Club Social Media Networks are moderated by the Admins and Moderators (Mods). The Mods are members of the forums and have volunteered their time. Attacking an Admin or a Mod on any network because of their work will not be tolerated under any circumstances. If you have a problem with a Mod, either raise it with them off line or contact an Admin with your complaint, do not raise it in a public network.
- The Admins and Mods have the ability to remove objectionable messages and we make every effort to do so within a reasonable time frame if we determine that removal is necessary. Please note: As this is a manual process, objectionable messages or posts may not be removed or edited immediately. Although the Admins and Mods of the Old Portlians Cycling Club Social Media Networks will attempt to keep all objectionable messages off the Social Media Networks, it is impossible to review all posts. In the case where you read an objectionable post, please report it to a Mod, but do not reply to it. When posts are removed because they violate these terms, all posts that relate or reply to the post will also be removed.
- Sensible and informative topics must not be hijacked with off topic discussions and banter which serve to render the original post and replies to be lost amongst the banter. Admins and Mods have the right to remove off topic replies at their discretion.
- In a case of an extreme or repeat offence, the Admins or Mods may ban a user from accessing or posting to the Social Media Network(s), this ban may be temporary or indefinite depending on the discretion of the Admin or Mod and the extremity of the offence. In extreme cases the club committee may withdraw Club Membership in line with the Club Constitution & Rules.
- If a user is found to have multiple accounts on a Network, we reserve the right to ban one or all of the accounts.
- Derogatory, obscene or otherwise unsuitable usernames will be banned, erased or edited at the discretion of the Admins and Mods. In extreme circumstances the club committee may decide to withdraw Club Membership in line with the Club Constitution & Rules. …
- Some networks require the user to be a currently subscribed member of Old Portlians Cycling Club. Any lapsed memberships may be removed from the Old Portlians Cycling Club Social Media Networks without further notice.
DISCLAIMER
- Although the Admins and Moderators of Old Portlians Cycling Club Social Media Networks will attempt to keep all objectionable messages off this forum, it is impossible for us to review all posts.
- All posts express the views of the poster, and Old Portlians Cycling Club will not be held responsible for the content of any post. We do not vouch for or warrant the accuracy, completeness or usefulness of any post, and are not responsible for the contents of any post.
- Any user who feels that a posted message is objectionable is encouraged to contact us immediately by email. We have the ability to remove objectionable messages and we will make every effort to do so, within a reasonable time frame, if we determine that removal is necessary.
- The Old Portlians Cycling Club Social Media Networks are provided for members use and we reserve the right to refuse service to anyone for any reason. This policy may be updated as and when the there is a need to do so. Any new or updated policy will supersede previous policies with immediate effect and will be displayed on the club’s website.
